Accounts Receivable Specialist

Manufacturing Solutions Inc. (MSI) located in Morrisville, VT is looking for an Accounts Receivable Specialist to join our accounting team. Responsibilities include overseeing payments and expenses, verifying invoices, and reconciling accounts. The role entails managing customer transactions, generating invoices, and maintaining updated customer records. Additionally, the position involves collaborating with other departments, resolving discrepancies, and ensuring the confidentiality and accuracy of financial information.

Key responsibilities:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
  • Reconciles processed work by verifying entries and comparing system reports to balances
  • Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable
  • Creates invoices according to company practices; submits invoices to customers
  • Maintains and updates customer files, including name or address changes, mergers, or mailing attentions
  • Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment
  • Creates reports regarding the status of customer accounts as requested.
  • Research customer discrepancies and past-due amounts with the assistance of the Collections Manager
  • Assists in generating monthly billing statements based on the general ledger
  • Ensures credit is received for outstanding memos.
  • Assists in reconciling revenue accounts each month
  • Copies, files, and retrieves materials for accounts receivable as needed.
  • Investigates and resolves any irregularities and inquiries
  • Works closely with manufacturing to verify and record customer transactions, and resolve account discrepancies
  • Maintains historical records by scanning documents.
  • Disburses petty cash by recording entry and verifying documentation.
  • Collects balances due from customers on time by providing support throughout the process
  • Processes/records/updates all payments to accurate customer accounts (electronic, credit, check, cash
  • Provides excellent customer service
  • Handles bank deposits
  • Relays changes of information to appropriate employees
  • Protects organization’s value by keeping information confidential.
  • Accomplishes accounting and organizational mission by completing related tasks as needed.


  • Minimum, High School Diploma/GED
  • 2 year of experience in accounting
  • Strong attention to detail is a must
  • Ability to work independently, with initiative, multitask and prioritize work assignments and manage time
  • Knowledge of Microsoft Office products including Word, Excel, and Outlook
  • Knowledge of computer-based accounting systems and financial programs


401(k) with matching options

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

A robust Health & Wellness program

Work Schedule: Monday to Friday

Location: On-site in Morrisville, Vermont

Come as you are; Discover what is possible. MSI is an EOE.